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The Office 365 Calendar is a powerful tool for managing your communication and schedule. Creating an event in Microsoft 365 Calendar is easy and can be done in a few simple steps. Whether you are creating an event for yourself or for others, the process is the same and you can customize the event to your needs. With this step-by-step guide, you will have your event set up in no time! 

Creating a new event 

When you open your calendar, there are two ways to create a new appointment/meeting. The first way is by selecting the New+ button at the top of the screen.  

Another way is by selecting the available time on your calendar and entering in the details.  
 

You will want to add a title for the meeting. This will show up on your calendar as the preview and will also be sent out to any attendees that you choose to add.

Adding attendees  

You can add attendees by selecting the “Invite Required attendees” field.  

Note that once you have created the event, attendees will receive an email with event information and any updates made to that event will send out an email to all attendees. 

Setting date and time 

Next, you will want to select the start date and time as well as the end date and time if you haven’t done so already. If you created the event by clicking directly on your calendar, this section will auto populate for you.  

All day meeting  

There is also a toggle option for turning the event into an All day event. 

Time zone  

Select the Time zone icon to change the time zone for scheduling. This is helpful to use if you have a colleague that is working from another time zone or if you are converting meeting times due to travel.  

Recurring meetings 

If you are scheduling a meeting that will recur, select the Don’t Repeat drop down and change it according to how often the meeting repeats.  

There is a Custom option that allows you to drill down on specific days.  

Meeting location or Teams meeting 

Once you have added the attendees, you can then enter the location of the meeting if it is a physical address but this is not required. There is a toggle option for turning on Teams meeting which will automatically populate this invite with a Teams meeting link.  

Set reminders  

You can customize the reminders for this meeting by selecting the field where the clock is. It will give you many different options including the ability to add an email reminder.  

Adding Description 

There is also a description option where you can add any additional notes you may have including attachments.  

Now that you have learned how to create an event in Microsoft Calendar, let’s take a look at how you can view and sync other calendars by clicking here.  

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